About Keith Bucknall

With over 15 years experience within the IT industry ranging from technical roles within small companies to global enterprises with over 200 offices world wide. As our principal technical consultant, Keith brings a vast experience of design, build and implementation skills together with ensuring the correct technical solutions are fit for the business & improving business process through technology.

Coupled with a diverse job history in technical, managerial, consultancy and strategist roles I enjoy being part of the IT industry.

Check our new EU Privacy and Cookie Solution – from only £180 to be compliant

Welcome to our new EU Privacy / Cookie Directive service.  We developed this service from the large number of projects we have recently been working on with our clients.

On May 26th, all UK websites are required by law to request consent from visitors to enable any type of cookie and your cookie policy must be updated to reflect this and detail all cookies used.

If you haven’t already implemented a solution, Outbound Solutions & Computing can help you do this quickly and effectively from as little as £180.  We have designed the solution to be quick, clean and simple to implement:

Check out Cookie implementation Solution

Call us or email for details at sales@outboundsolutions.co.uk

What if I do nothing?

If you do nothing you maybe liable to be fined, how much will depend on the type of Cookies you are passing onto visitors but in the most serious cases it will be up to a £500,000 fine.

We are more than happy to help on any web design, technology or implementation, contact us for further details.

Axceler Case Study – Control your SharePoint Governance

So cast your mind back to the post I did a few weeks ago looking into the case study interview published by Axceler.  In this interview I went over the advantages of purchasing Axceler to help control your SharePoint environments, help with implementing you SharePoint Governance Framework and aid in SharePoint Farm administration.

As mentioned before I will be looking into a blog series in which I document and install Control Point within my Cloud Share environment.  So without taking the detail out of my carefully prepared blog series please take a look at the case study just released by Axceler here - http://www.axceler.com/SharePointProducts/AxcelerControlPoint/EquityInsuranceGroupImprovesSecurity.aspx

A small extract from the case study is below:

UK-Based Insurance Provider Needed Better Control of Growing SharePoint Environment

Equity Insurance Group Limited is well established in the United Kingdom personal lines and commercial insurance markets. It comprises two specialist divisions: Equity Red Star, the underwriting business and Equity direct Broking Limited, the affinities broking division. Equity Insurance Group is owned by Insurance Australia Group Limited (IAG), which has operations in Australia, New Zealand, the United Kingdom and Asia.
Equity Insurance originally implemented SharePoint as a business intelligence platform for a single centralized portal. As it began to roll out intranet sites and built out its collaboration capabilities, workflow and document sharing, it was apparent that its three SharePoint 2010 farms were increasingly difficult to manage. The decision to use SharePoint for an internet project – adding two more SharePoint farms – was the tipping point for Keith Bucknall, Equity’s lead technical architect.
“Five farms were just too many for us to manage with only the native SharePoint capabilities,” noted Bucknall. “We needed one centralized solution that would provide us with a single view of security across all farms, make it easier to copy and move content between farms, and improve the overall user experience.”
Bucknall had selected and used Axceler’s ControlPoint for more than two years at a previous insurance company, after evaluating three solutions. So he knew right away that ControlPoint was the best choice to help him manage Equity’s growing SharePoint environment.
“I had already seen the benefits that ControlPoint could provide, and with improved security and centralization as my primary goals, it was the perfect solution for both our current and future SharePoint needs.”

Axceler solutions enable enterprises to simplify, optimize and secure their collaborative platforms. Today, Axceler is a leader in managing SharePoint governance, security, reporting and analysis. Among its numerous Microsoft SharePoint solutions, Axceler offers award-winning ControlPoint for administration and Davinci Migrator and FileLoader for migration.

Outbound Computing announced as HootSuite Pro Solution Partner

Outbound Solutions & Computing Ltd is proud to announce that we are now a HootSuite Pro Solution Partner.  This will allow us to provide our customer with a single pane of glass to manage their complete Social Media accounts, enforce those policies are allow a marketing team to have access directly to single corporate accounts – save time with creating different accounts, different handles and names – manage everything from within your HootSuite portal, plus:

HootSuite is a social media management system for businesses and organizations to collaboratively execute campaigns across multiple social networks from one secure, web-based dashboard. Key social network integrations include Facebook, Twitter, and LinkedIn, plus a suite of social content apps for YouTube, Flickr, Tumblr and more.

Earlier this year HootSuite hit 3 million users with over 700 million messages sent through over 6 million unique social profiles. Along with HootSuite’s web platform, 20% of users access the dashboard through their mobiles including iPhone, Android, Blackberry and iPad. HootSuite also offers localized versions of their dashboard in six languages – English, French, Italian, Japanese, Spanish and Portuguese.

There are many benefits to HootSuite Pro

Engage: Optimize your audience engagement by creating search streams, scheduling messages and monitoring all of your social network profiles from one customizable web and mobile dashboard.

Collaborate: Invite clients and colleagues to participate in your social media management. Assign messages for follow up and share streams, helping you increase efficiency.

Analyze: Measure your efforts using over 40 social analytics modules to build and share custom reports. Or select from one of our pre-made templates for quick and easy reporting.

Secure: Share access with team members without compromising security. The team permission levels and advanced sharing options ensure you remain in control of your valuable social profiles and accounts.

Sign up for a 30-day free trial of HootSuite Pro now: click here to get instant trial and special offers.

Axceler Control Point Case Study – The best and only SharePoint Administration tool

OK so for those of you who know me (you know who you are..!).  I do have an issue with camera’s and interviews but part of me overcoming these obstacles is the ability to start promoting and pushing myself.  Having been invloed with SharePoint since 2003 I have a keen passion for the benefits SharePoint has to offer (and the pitfalls).

Well 2 weeks ago I had the pleasure of meeting Axceler to catch up with them on the new launch of their Axceler Academy - this is the new online training schedules that Axceler will look to offer as added value to their customer base, click here for details - http://www.axceler.com/academy/

The video below was a small interview I offered to give on why I would recommend Axceler’s Control Point to any Enterprise wanting to ensure their build a strong Share Point governance framework and using 3rd party tools to allow this.

BLOG SERIES – MY EXPERIENCE WITH THE FIRST MIMECAST IMPLEMENTATION PART 2

So in this series I wanted to document my journey and experience with setting up (or migrating) a Mimecast Unified Messaging Platform.  Part 1 gave an introduction into what Mimecast offered, the benefits of their cloud solution and the superb service you get guiding you though this process.

Although this guide deals with the configuration and interaction with Office 365 (where our hosted Exchange environment is located) the process is similar to an Enterprise wide deployment.  A useful tip here could be to setup a test Domain, add this to your existing email environment and just test the process on this test domain for a reduced risk migration.

I am wrapping up 2 stages within the Mimecast process here (Stage 2 – Account configuration and Stage 3 – Outbound Routing), but the summary of this is below:

Step 1 (Admin users):

Mimecast Login Pahe

Mimecast Login Screen


After you receive your “Super Administrator” (this is the account that has full access to every feature within the Mimecast Admin console) details from Mimecast it is recommended to first setup a series of users with the access you require. 

  1. Log into your Mimecast portal and first review the default roles.
  2. Next Click on the “Roles” tab to display the built-in roles.
  3. Roles are predefined permission levels that Mimecast has provisioned – you can create your own but for this example we have setup another Super Admin.
  4. To select a role just click on that with the mouse, here you select the “Add user to role” function and select your required user.

    Mimecast Default Roles

    Mimecast Roles

  5. If the user is not listed you may need to manually add the user to your console – Directories – Internal – Click Domain Name and select “New Address”.
  6. Test you can login within the newly created account.
  7. Next have a play with setting up with a dummy or test user account and move them into the different roles.  Later on down the line we will be looking at giving our Service Desk login rights to track messages etc..

Step 2 (Configure Routing):

Next comes the interesting phase, here we are going to ensure that all our emails leaving our organisation are routed into the Mimecast cloud.  In our example our message flow is detailed below (sorry did not have the time to do this in Visio so used my friend – Cacoo):

Check our mimecast network diagram

Office 365 and Mimecast diagram

Last year we decided to move our Exchange 2007 servers over to Office 365 instead of carrying out an upgraded.  We only have around 10 users so this makes perfect since, therefore these steps are designed for Office 365 environments, although similar if you host on-premise (just remove and adapt where needed):

  1. Ensure ALL your domains are registered with Mimecast before proceeding, if you have any issues then please contact Mimecast Support.
  2. Add the Mimecast MX records into your DNS zone at the highest priority (i.e. if you records are currently set to a preference of 10, then select the Mimecast preference to 100) – this will allow time for the records propagate and then help in the next few steps.
  3. If you use SPF records then ensure the following is setup (of course these may change so check with Mimecast support, however these are correct as of this post):  v=spf1 ip4:135.196.24.192/28 ip4:213.235.63.64/26 ip4:94.185.240.0/24 ip4:212.2.3.128/26 ip4:94.185.244.0/24 ip4:195.130.217.0/24 ip4:91.220.42.0/24 ~all
  4. Configure an Outbound connector in conjunction with the Mimecast KB article - http://www.mimecast.com/mc/kb/Mimecast/KBID10601.htm
  5. Notify Mimecast for them to monitor the outbound emails – these are used for Mimecast to configure a “TO” whitelist.
  6. Thats it….!!! – See so simple…
  7. I would recommend keeping this in place for 2 weeks.
Stay tuned for part 3.

 

Mimecast release Mimecast Services for Outlook MSO v4 beta

As you know I am working on a blog series to document an implementation of the top class unified cloud messaging services, part 1 is here.  Looking over a training session today I discovered the next release of MSO (Mimecast Services for Outlook) this is the client side agent that seamlessly intergrates into Outlook to provide and extend the functionality of the service.

Over 10 months ago I posted a feature here http://community.mimecast.com/mimecast/topics/mimecast_encrpytion_outlook_plug_in to request a feature where the end users can select to encrypt the email message.  WELL what can I say but THANK YOU and as always Mimecast exceed this by adding 5 options:-

mimecast secure

  • Default Route – This is the default value, and results in emails being delivered as configured in the Administration Console
  • Best Route – Uses TLS encryption (if available), otherwise will deliver the message via Closed Circuit Messaging (CCM).
  • Encryption Not Required – Will attempt to deliver using TLS, but is not available will deliver the message via clear-text SMTP
  • Encrypt Connection – Enforces TLS encryption from the Mimecast servers to all recipient servers. If a given recipient server cannot perform TLS, then the message is not delivered, and the sender is notified.
  • Closed-Circuit Message - The email is held on the Mimecast platform, and a notification message is sent to external recipients informing them an email is available in the Mimecast portal. Recipients are then required to log into the Mimecast portal to read their messages. This prevents any sensitive emails from traversing the Internet.

To cover my other favourites are:

  • Stationary picker.
  • Document conversion.

Now to check out the additional excellent functionality please see the Mimecast Knowledge Base:-

http://www.mimecast.com/knowledgebase/

Well done Mimecast.

CloudShare who? Blog Series Part 1

Welcome back everyone, as promised I am starting to populate this blog more and more and therefore onto the next installments.  CloudShare is one of those fantastic companies that comes along every once in a while, you take a look sign up for a trial and then cannot put it down.

If you are looking for a virtual environment that is cloud based and do not want the hassle of building virtual machines, mounting software etc then these guys are perfect for you.  Hopefully when I get their permission I will blog on how to setup your environments, give access to additional team members of guests and so the easy of the interface – even working on the iPad..!

The purpose of us using these environments are two fold; first to start building our SharePoint Development platform instead of using Office365 then next to build an Exchange 2010, Lync, Win 7, Linux and AD environment – this way we can remove the hardware in our lab and consolidate onto using the CloudShare.

Now you may think there is a catch for such a great product – there is but only small, your servers are not powered on all the time (there is an upgrade option for this), after so many mins / hours (I can not remember off the top of my head)  your VM’s will spin down, but is this such a problem – no way just look at the benefits:-

  • Pre-built servers, built and powered on within minutes.
  • Share environments with team members, clients and demo’s.
  • Web based and RDP based access.
  • Integration with your internal platform.
  • Ability to create snap shots.

No here is the perfect offer – all this for only $499 a year for 24GB RAM allocation (at present), see the below for details:

CloudShare ProPlus is now available with up to 24 GB of RAM.  And You Can Save $390!

Click here for details

Blog Series – My experience with the first Mimecast implementation part 1

I wanted to build up a series of blog posts around my first experience with implementing the Mimecast solution.  These posts will be part of an on-going series, as we progress throughout the project so please check back our look at our twitter feed for more details.  Before diving into the detail I want to give an overview (in my opinion) of what the Mimecast Solution has to offer and then the reason(s) for selecting this product for the company I am working for at present.

Mimecast offer a complete cloud based unified messaging platform that offers the following services.  It is worth noting that Mimecast are currently the best of breed within the industry and look at the Bloor report for Best Practice Email Archiving comes top:-

1. Email Security, Anti Virus and Anti Spam filtering.

2. Email continuity – if you Exchange (internal or cloud hosted, such as Office 365 / BPOS) server goes offline then the Mimecast client (additional module) will redirect the traffic to the Mimecast cloud.

3. Email archiving – the default is 10 years but you have the option of unlimited storage, yes that’s right UNLIMITED..!  Microsoft Office plug-in to search the archive – just like a PST file.

4. eDiscovery and Litigation – the ability to securely search for mails or mailboxes under investigation.  You can define a very tight sign off and auditing procedure for this.

5. Email Migration – One of the biggest selling points of the continuity elements are the benefits to aiding Exchange migration to 2007 / 2010 or even off premise.

6. Blackberry continuity – those Blackberry outages last year are a thing of the past with Mimecast’s solution.  The ability to invoke Blackberry DR and route all your RIM email traffic through the Mimecast cloud.

7. Email Branding – the ability to multi-brand emails based on users, Active Directory groups, email addresses etc and have some limited reporting on how many recipients click back.

8. Secure attachment portal – remove the attachment and email the recipient a link to retrieve the document from a secure portal.

9. Convert attachments – convert attachments based on a rule-set to PDF.

10. Online based portal – Web based admin portal and Blackberry / iPhone based application to search the archive.

11.  100% Uptime and SLA – yes I said it Mimecast claim to offer 100% – I will report back on this.

12.  Data Sovereignty – yes, this is a massive benefit for me and one that I think will make cloud providers stand out – UK based data, securely encrypted within the UK (the data is written to a number of data centres at once).

 

As you can see with all the above features there is no wonder why this has become a truly “best of breed” technology.  Now the reasons for purchasing in this example is to replace an on-site email archiving, consolidate the current email security devices, dramatically reduce the onsite email storage, improve email continuity and provide a lower TCO.

So where am I now?

The process of implementing and on-boarding the Mimecast service is one of the best I have ever seen so far.  Very positive, organised and informational at each of the 3 phases:

1. Configure Outbound Routing.

2. Configure Inbound Routing.

3. Data Ingestion – Configure Exchange servers, export the data and roll out the Outlook client / plug-in.

Mimecast have a very good knowledge base system and provide free online training.  You get assigned dedicated engineers to assist at each phase with information provided via email, PDF and direct contact with the engineer.

The next post will going into the phase 1 Outbound configuration testing.

New EC Law – Businesses to report data breaches within the EU within 24hrs

I have been meaning to post this information up for the last 2 weeks.  Recently I came across an interesting article from the SC Magazine regarding a new EU Law that will apply to the 27 counties within the EU.  Viviane Reding, vice-president of the European Commission in charge of justice, fundamental rights and citizenship mentioned that companies will need to report breaches within 24hrs.

The article goes on to explain the need and role of a data protection officer.  For more details please see the following link.

http://www.scmagazineuk.com/businesses-will-have-to-report-major-data-breaches-within-24-hours-under-new-ec-law/article/224624/ 

 

Our 2012 Technology Predictions

Firstly Happy New Year to you all, I know this post is slightly late into 2012 but as you can imagine we have been pretty busy working a couple of projects for the new year.  I wanted to write down a couple of ideas and opinions that I believe will set 2012 apart from last year, of course as always these are just my personal views.

Lets take a quick look back at what happened in 2011 before we look forward, what was released last year?  What was the focus last year in the technology industry:

1) Apple – Firstly and unfortunately we have lost a great leader, a visionary and a technological genius – R.I.P. Steve Jobs, we will never forget you.  Well we had the iPad 2 (or 1.5 depending on what your views are), the iPhone 4S and some new updated specifications on their “Air” range of Mac Books.

2) Cloud - Yes there you go I said it!!  This is one of my favourite subjects that I find very interesting, we all know this not a new concept or technology just evolution from Software-As-A-Service (SaaS) which of course has spawned from hosting companies providing large scalable private infrastructure.  Looking from the outside I do enjoy seeing how much up take there is from companies, both Small and Large thinking this is a new technology, of course I do understand and appreciate the benefits.  Indeed we are looking at designing a number of concepts within this space for 2012, granted it does allow businesses to cut down the over head of on-site hardware and scale out as and when the capacity is needed.

For summary the following services where launched in 2011 within the Cloud space:-

  • a) Office 365 – Microsoft launched its global domination of the Office 365 platform, an upgrade to the hosted BPOS (Business Productivity Online Services), incorporating Exchange 2010 online, SharePoint 2010 online, Lync 2010 online and Office Web Apps.  Having been an early adopter of the BPOS platform we made our own manual migration of Office 365 some 6 months ago and have not had any issues with the platform so far – we are now in the process of moving some of our clients over to this.
  • b) Microsoft Azure – Again Microsoft’s Infrastructure-As-A-Service platform delivering highly scalable and performant services.  This has seen significant growth not only with developers but also enterprises scaling out for various test, proof-of-concepts and production environments.
  • c) Cloud Storage – A number of vendors have introduced or expanded their services including LiveDrive (which we resell, email us quoting this post for a significant discount), Jungle Disk, Oxygen Cloud, Drop Box, Huddle, Box.net.

3) Social Media – With Google releasing its new Google+ service to take on Face Book, Twitter expanding by the day, LinkedIn focusing on advertising and PPC spaces.  It is obvious that this is a space to watch coming into 2012 and seeing what will happen.

So moving forward and into 2012……..

I believe this is going to be a very interesting year for Technology, when you review the Gartner predictions for the next 2 years, then think about the some of the points raised above I think the following spaces are worth considering and looking at for this year:-

1) Apple – Being an avid Apple fan it only makes sense to start with them, now if any of the rumours are true going around the Internet then within the next 2 months we should expect the iPad 3 – will this get 4G or just a higher resolution screen?  Will the iPad 4 be with us before the end of 2012 I have to wonder!  Now I am sure a hardware refresh will be on Apple’s road-map for their Mac Book’s, will they remove the 11″ Mac Book Air?  Now the iPhone is an interesting point, I am sure the iPhone 5 will be released to the specification that the iPhone 4S should have been.

2) Hardware – This will be the year of the tablet and ultra notebooks, allowing for the mobile warrior to finally get the powerful hardware they may need.  These devices will become more and more important in business, with Executives and management demanding the removal of their laptops and adoption of these powerful and lightweight devices.  Enterprises now need to seriously consider how these devices could integrate securely into their networks, software virtualisation playing a key part within this delivery.

3) Cloud – With the UK’s Government introducing the G-Cloud Alliance and the expected growth of Cloud Services 2012 (and even 2013) will be the year of security for Cloud providers ensuring the confidence with their services.  Data placement will be an interesting area, especially for UK or Data Protection aware companies demanding that their Cloud data resides int he UK.  I hear Microsoft made this mistake with their European Data Centre being located in Ireland, it would not surprise me to see if Microsoft build a new UK based Data Centre will be provisioned this year.  Enterprises will start to explore the use of hybrid based cloud services allowing them to cherry pick the best services from different cloud providers – again integration of these will be interesting potentially forcing companies to build an internal cloud to support such activities.  More businesses will look to remove the onsite hardware or consolidate their Data Centres into these environments, personally we will be looking to build out our lab environment in the cloud.

4) Hosting – More and more companies demanding cloud services mean this hardware needs to reside in a facility, therefore more demand for Data Centre and Co-Location suites will be on the rise.  Interestingly I think this will force hosting providers to search for more “green” or Eco-friendly solutions for power requirements.  Recycling environmental air, solar / wind / water power and even using the good old UK weather for air cooling.

5) Web and Social - Well we now have HTML 5, tablets currently dominating the market that do not support flash, let us guess where this could be going!!!  Social media will increase, from a business perspective we are seeing more and more companies focus on social media channels for customer service, marketing, branding and company reputation initiatives.  Of course Twitter and Face Book lead these channels but with Face Book having such negative propaganda from its privacy settings will the number of users reduce?  We are already seeing the children of Generation X and Y people moving away from Face Book to the likes of Imbee, Togetherville 3D virtually communities such as Outerworlds, Activeworlds and Secondlife.  Will businesses embrace these technologies to archive their goals and strategies or just ignore them?  Will they just concentrate on pushing the traditional telephone based interactions or move towards LiveChat, Social Media and even 3D interactions – only the other day a friend of mine had an issue with his broadband line, as they use Twitter most days, an off the cuff comment regarding this resulted in an engineer being dispatched the next day to fix the issue – this channel of interaction fixed within 20mins rather than the 7 calls he made before to sort the same issue out!!!

So let me know your thoughts and don’t forget those New Year’s resolutions…..